The decision to relocate a company office brings with it some variables that must be analyzed carefully so that the process is successful, obtaining additional benefits regarding operating cost reduction, optimization of spaces and a substantial improvement in culture, organizational climate and productivitythat affects your company’s marketing. Hiring a local moving company is essential after planning all the main points when decided to move your office.
How many square meters do you need?
A very common mistake that the executives make in charge of a corporate move is to estimate the amount of surface needed in the new office according to the square meters that the current one has. Calculations like: if we have 20% more employees, ergo we need 20% more space, they are usually a bad criterion to make the estimates.
It must be taken into account that each office floor has different yields according to its geometry, number of columns, modulation, installations and perimeter of the window, among other variables. In short, every square meter can be much more productive in one alternative than in another, without sacrificing comfort.
Any professional specialized in the subject can estimate, with the program of needs and according to the usual ratios, the theoretical footage of the new office to focus the real estate search. When you have a pre-selection of possible locations, it is highly advisable to perform a test in each one. You will be amazed at the differences.
Where to move?
The location of the new office is a very sensitive topic and often decided by criteria which is unclear or too subjective. It is effortless to make an evaluation incorporating the necessary criteria of the company when deciding the location. The most common variables are the location of the clients, the place of the housing of the employees, the location of the providers, services that the area has, transportation, etc. As for the building, it is important to weigh the number of parking lots, the security of the area and the image that will contribute to the company.
Who leads the process?
The decision to move a corporate office is defined at the highest hierarchical levels of an organization, but from the operational one usually, falls to some middle-level officer. Due to the expectations created by the changes in the company’s staff, this process is highly exposed and generates many pressures and conflicts of interest. Be sure to empower the project leader and validate an effective decision-making process.
How long does a corporate move require?
Another fundamental factor for a company involved in a move is to be able to anticipate with certainty the total time that the process will demand and the precise date of the move. The assertiveness in this data will allow to adequately plan the stages of the transfer, avoiding losses in productivity.
The logistics of the move have many variables to consider: date of completion of the work, transfers, connectivity, packaging, etc. It follows then that it would be very inconvenient and sometimes unviable, to be changing the day of the move. It is therefore fundamental to track the deadline for the company that is contracted to carry out this process, since fines on contracts, however high, do not ensure compliance with deadlines.
When planning the schedule, do not forget the times that usually require the signing of contracts for both location, work, and professional services. Hiring local moving companies are suggested to make a move easier and smoother.
Like any significant change, moving an organization is a process of high impact and high sensitivity for the work team. The challenge is to achieve a successful transfer without adversely affecting the productivity of the company.
Moving in expert hands
Once the new office is designed and built, it is time to move. This instance is much more than the mere physical fact of carrying lumps from one place to another. It involves designing a plan in stages that will prevent the company from losing its operations, rigorously coordinating the storage of documentation, the transfer of equipment and the commissioning of servers and technical equipment.